Approved:

MINNESOTA SWIMMING, INCORPORATED

BOARD OF DIRECTORS

MINUTES OF THE MEETING OF NOVEMBER 28, 2000

(QUORUM EQUALS 10 PEOPLE)

 

Present:  Sheryl McGuire, Michael Bougie, Ron Murphy, Bob Petersen, John Hausauer, Nelson French, Michael Morris, Jack Boder, Ellen Youngers, Sarah Wollenhaupt, David Villafana, Paul Windrath, Jane Klembarsky, Kathy Czuprynski, Larry Thoen, Jenny Hennen, Harry Hunt, Bob Herlinger, Bob Pearson,  Tom Haus, Paul Lundsten, Jerry Simpson, Tim Mann, Natalie Kuramoto, Dennis Dale, Mike Wang

 

Meeting was called to order by the General Chair at 7:40 p.m.

 

MOTION: To approve the minutes of October 17, 2000; SECONDED; PASSED, UNANIMOUS.

 

EXECUTIVE OFFICER REPORTS

 

General Chair: Bob Pearson

1.  The Policy and Procedure Manual has been sent to Jack Boder.

2.  MSI bylaws are being reviewed by outside sources.

3.  Bob thanked those who served on the Board during his tenure, and welcomed new Board members.

 

Ex Officio General Chair:  Paul Lundsten

1.  Congratulations to Paul and Sue as they welcome their new son, Benjamin, born October 24, 7 lbs., 8 oz.

    

Administrative Vice Chair:  Jack Boder

1.  Jack reported that the Policy and Procedure Manual is incomplete.  He is researching manuals from other LSC’s with the intention of starting from scratch rather than try to fill in the gaps in our existing material.

2.  Nominated for the 1999 and 2000 Philips 66 Outstanding Service Award were Paul Lundsten, Dennis Dale, Rocky O’Neill, Ron Murphy, Tom Franke and Jean Freeman.

 

Senior Vice-Chair:  Dennis Dale – no report

 

Age Group Vice-Chair:  Jane Klembarsky

1.  A co-Zone Team Manager is still needed.  The request will also go on the website.

 

Finance Vice-Chair:  Dave Hulit – not present

 

Athlete Representative:  Jenny Hennen – no report, Sarah Wollenhaupt

1.  Sarah’s new e-mail address is sarah_swimming@gurlmail.com

 

Senior Coach Representative:    Joel Shinofield – not present, Bob Herlinger – no report

 

COMMITTEE CHAIR/COORDINATOR REPORTS

 

Technical Planning Chair:  Rocky O'Neill – not present

 

Safety Coordinator:  Kathy Czuprynski

1.  The next safety training course is at Macalester on December 3 at 10:00 am.  Please pre-register.  Upcoming classes are scheduled for April 1 and June 3.

     

Officials’ Committee Chair:  Michael Bougie

1.  We currently have 33 referees, 21 starters and 63 stroke & turn officials, with 19 trainees.

 

STANDING COMMITTEE CHAIR REPORTS

 

Legislative Chair:  Betsy Aby – not present

 

Adapted Swimming Chair:  Jenn Wallace – not present

 

OVC Chair:  David Shapley – not present

 

Public Relations Chair:  David Villafana

1.  Paul Windrath will be helping with the website.  David is still looking for a few more volunteers to keep up specific areas of the site.

 

Equipment Chair:  Ron Murphy

1.  Clubs using Hy-Tek Windows – be sure to get the latest meet manager update 4Hb, available through the website www.hy-tekltd.com. 

 

OTHER COMMITTEE CHAIR REPORTS

 

Registration - Membership Chair/Office:  Cassy Shapley – report attached

 

Swim Meet Sanction Coordinator:  Sheryl McGuire – no report

 

Records Chair/Top 16 Coordinator:  Cathy Franke - not present

 

USS/LSC Camps Coordinator:  Jane Klembarsky – no report

 

Outreach Coordinator:  Joel Shinofield – not present

 

Review Committee Chair:  David Braun – no report

 

 

 

 

UNFINISHED BUSINESS

 

Conflict Resolution:  Paul Lundsten

MOTION:  To take the motion off the table; SECONDED; MOTION:  To discuss when Jim Goetz reports back to the Board regarding the motion; SECONDED; PASSED, UNANIMOUS.

 

2000-2001 Meet Bids:  Jane Klembarsky

1.  Bids for the Senior State Meet were heard from Med City Aquatics and Mach 3 Flyers.  By ballot, the meet was awarded to Mach 3 Flyers.

MOTION:  To destroy ballots; SECONDED; PASSED, UNANIMOUS.

2.  Richfield presented its bid for A/B/C Finals 2001.  Med City Aquatics withdrew its bid in support of Richfield’s efforts to preserve its long course pool.  Richfield was awarded the meet.  The Board expressed great appreciation for Med City’s generous gesture.

 

NEW BUSINESS

 

Change in Meet Entry Deadline for ROC February Meet:  Ellen Youngers

1.  ROC withdrew its request for a change.

 

Minnesota Swimming 2001 Calendar Approval:  Bob Pearson

MOTION:  To approve the proposed calendar with the following changes – change February 15 BOD meeting to February 20, add April 1 STSC class, add June 3 STSC class, add Board of Directors  meeting October 13, 2001 at 8:00 am, add Annual House of Delegates Meeting start time of 10:00 am; SECONDED; PASSED, UNANIMOUS.

 

Meet Scheduling Committee:  Jane Klembarsky

1.  Ron Murphy (board member), Tim Mann (non-board coach), Ellen Youngers (non-board parent) and Jenny Hennen (non-board athlete) were named to the Meet Scheduling Committee.  The first meeting will be held January 16, 2001 at 6:30 p.m. in the MSI office.  The meeting is open to all.

 

Website Committee:  David Villafana

1.  A meeting of the website committee will be held February 20, 2001 at 6:30 p.m. in the MSI office.  Anyone interested in helping with the website is welcome.

 

MOTION:  To adjourn 8:57 p.m.; SECONDED; PASSED, UNANIMOUS.

 

Respectfully submitted, Susan Griffin, Secretary