APPROVED

Minnesota Swimming, Incorporated Board of Directors

Minutes of the meeting of November 19, 2002 (Quorum equals 7 people)

Executive Board Members: David Braun, Joel Shinofeld, Jack Boder, Jean Freeman, Dennis Dale

Other Board Members: Tim Mann, Rocky O’Neil, Paul Lundsten, Kathy Czuprynski, Michael Bougie, Sarah Solfeldt,

Appointed Committee Members: Marlene Goblish, Jim Goetz, Molly Loomis,

MSI Staff: Cassy Shapley, Sheryl McGuire

Non-Board Members: Bob Peterson (HOP), Natalie Kuramoto (MCA), Ellen Youngers (ROC), Jim Hanton (MVSC),

Drew Walden (SEMS), Bob Pearson (MAC)

Meeting was called to order by the General Chair at 7:36pm

Motion: (Michael Bougie) To approve the minutes of the meeting for September 24, 2002

Seconded; Passed with corrections.

Officer Reports

General Chair: Dave Braun

• Many thanks (in absentia) to Sue Griffin for her service over the past two years. A more formal and full expression of appreciation will be made at the January Board of Directors meeting which she will be able to attend.

• Appointed Standing Committee Chairs: James Goetz (Legislative), Marlene Goblish (Adaptive),

Dave Shapley (NTV), Molly Loomis (Public Relations), Ron Murphy (Equipment),

Paul Windrath (Records, Top 16 Coordinator, Webmaster), John Witzel (Review Section)

• Joel Shinofeld and Dennis Dale have been empowered by the Board of Directors as MSI representatives for issues involving the Rochester Swim Club “ORCAS” vs USA-Swimming and Minnesota Swimming lawsuit.

• A plan is being developed to appoint a task force to evaluate all of MSI’s operations and look for improvement.

• Over the coming year the General Chair will visit as many clubs as possible in order increase interaction and better representation of all club members.

• Suggested formulating a plan to rotate the location of the House of Delegates meeting in order to encourage more club member participation.

• A priority over the coming year is to increase MSI’s visibility within Minnesota, generation of positive publicity, and involvement in helping local clubs with difficulties (i.e. school districts who are looking at closing pools)

Administrative Vice Chair: Joel Shinofeld

• USA-Swimming has appointed a new Safety Committee Chair. The Safety Committee has issued a directive to eliminate any use of starting blocks in pools with a depth of less than four feet. Bob Pearson confirmed that this issue was a “done deal”.

• The Policy and Procedure Manual development is moving forward and could be completed by the January meeting.

• Drew Walden (SEMS) has been appointed to a USA-Swimming task force on spending the money generated by the dues increase. The task force is focused on how the “Aid to LSC and member clubs” portion of the revenue could / should be allocated. Anyone with any suggestions should contact Drew at: 651-738-SWIM or sems_swimming@msn.com

Senior Vice Chair: Jean Freeman

• Thank you to all of the officials for their assistance.

• All coaches are encouraged to attend the Upper Midwest Coaches Clinic which is hosted by MN-ASCA and MN High School Coaches Association. The clinic will be held on April 24 & 25, 2003.

Age group Vice-Chair: Cathy Thwing

• Not Present / No Report

Finance Vice-Chair: Jack Boder

• Not Present. Financial summary was presented by the General Chair.

Senior Athlete Representative: Chad Krastins

• Not Present / No Report

Junior Representative: Sarah Solfelt

• The upcoming US Open hosted at the U of MN Aquatic Center looks to be both Fun and Festive. All swimmers and others are encouraged to attend.

Senior Coach Representative: Dennis Dale

• Tom Malchow / Peter Banks Athletes and Coaches Clinic will be held in conjunction with the US Open on Dec 5, 6, 7 from 9am – 6pm.

• There are expected to be a lot of post-graduate athletes as well as several college teams entered into the US Open.

Junior Coach Representative: Paul Lundsten

• Proposal to change relays for non Finals meets to 12 & Under and 10 & Under to allow more athletes to participate in relays, especially from smaller teams. Will be presented under New Business.

Ex officio General Chair: Sue Griffin

• Not Present / No Report

Technical Planning Chair: Rocky O’Neill

• Suggested making the use of fly-over starts standard for all meets. Some discussion followed regarding use at particular meets. Rocky will follow-up with seeking more input before formally presenting the motion.

Safety Coordinator: Kathy Czuprynski

• Present / No Report

Officials Committee Chair: Michael Bougie

• 127 total Officials. 38 have obtained Referee certification, 17 are certified as Starters, and 72 are certified Stroke and Turn officials.

• US Open will have Short Course Time Trials.

• Would like to recognize all MSI registered athletes who appeared in the HS State and Section results.

Legislative Chair: Jim Goetz

• Present / No Report

Adapted Swimming Chair: Marlene Goblish

• Present / No Report

NTV Chair: David Shapley

• Not Present / No Report

Equipment Chair: Ron Murphy

• U of MN will begin storing and maintaining our equipment soon. (The General Chair recognized the work Mr. Murphy has done over the last gazillion years with MSI equipment as well as working with Duane Proell of the U of MN in finalizing this project which will save MSI in storage fees.

Public Relations Chair: Molly Loomis

• Happy to be working with MSI.

Registration - Membership Chair/ Office: Cassy Shapley

• Registrations for 2003 are trickling in.

• Please attempt to send in registrations for 2003 as soon as possible. Must be received by December 31 for insurance coverage to be applicable.

Swim Meet Sanction Coordinator: Sheryl McGuire

• Present / No Report

Records Chair: Paul Windrath

• Not Present / No Report

Top 16 Coordinator: Paul Windrath

• Not Present / No Report

Outreach Coordinator: Joel Shinofield

• Present / No Report

Board of Review: John Witzel

• Not Present. Written Report submitted by Official Chair, Michael Bougie.

• One action is before the Board of Review with a hearing scheduled for December.

Old Business:

• None

New Business

• Ellsworth Area Swim Club Member Approval. All paperwork is complete.

Motion: (Paul Lundsten) To approve a club charter for EASC. Seconded (Michael Bougie)

Passed, Unanimous.

• 2003 Calendar for MSI.

Motion: (Joel Shinofeld) To have House of Delegates meeting on October 11 with a closed Board

Meeting preceding it. Seconded (Tim Mann). Passed, Unanimous.

Motion: (Joel Shinofeld) To approve the calendar with changes as above. Seconded. (Tim Mann)

Passed. Unanimous.

• Approval of Team Foxjets as host of 2003 Senior State Meet.

Motion: (Paul Lundsten) To approval of Team Foxjets as host of 2003 Senior State Meet with a requirement that entered clubs help provide timers. Seconded. (Tim Mann). Passed. Unanimous.

• Age Groupings for Relays

Motion: (Paul Lundsten) Effective January 1, 2003; all meets, with the exception of Championship, Relays will be: 10 & Under, 12 & Under, 14 & Under, and Senior. Note: In order to set State Records, all swimmers must be of the same recognized age groups: 10 & U, 11-12, 13-14, 15-16, 17-18, Senior.

Seconded (Tim Mann). Passed, Unanimous.

• For information: Paul Windrath will be taking a sabbatical in the spring and will not be able to act as Webmaster in the same manner. The General Chair is studying options for the possibility of hiring a professional website hosting service, or having a paid volunteer from MSI’s vast membership.

Motion: (Tim Mann) To adjourn at 8:47pm. Seconded (Michael Bougie). Passed. Unanimous.